vehicle reservation & usage policy

The Transportation Department of Toccoa Falls College is not an independent service, but is a function of the Mechanized Equipment Shop in the Maintenance Department. The transportation department follows guidelines and policies established by the college and our motor vehicle insurance carrier. Complying with these policies and guidelines will assist the department to fulfill your transportation needs. These policies apply to the use of all college owned vehicles, which includes cars, trucks and vans. Due to the insurance requirements, these policies must be followed. For any questions concerning your transportation needs, please contact the transportation department at ext. 5309 or you can stop by the department in the maintenance complex.

1. Operating a school vehicle prior to registering with the Transportation Department is prohibited. Registration requires a valid driver’s license. At that time, qualified drivers will receive an Insurance Verification Card.
2. Prior to receiving a reserved vehicle, the driver (s) must present the Verification Card to show that they have complied with registry.
3. Any vehicle request that requires the Transportation Department to provide a driver must be received at least 72 hours in advance. This gives adequate time to secure a vehicle and driver.
4. Any vehicle request for which no driver is required must be received at least 48 hours in advance.
5. The destination, departure time and return time must be provided at the time of reservation.
6. Vehicles will be scheduled in a manner that allows “turn-around” time between trips. This will ensure that Transportation personnel have time to service the vehicle prior to the next trip.
7. A department code must be given where costs will be charged. Personal or non-school-related use of Transportation vehicles MAY be allowed. This depends upon availability, and will involve a charge to cover all aspects of usage (including the driver, if one is required.)
8. To reserve and use a school van, there must be 5 (five) or more individuals in the group. Exceptions may be made when excessive luggage or supplies are factors, at the discretion of the Transportation Supervisor.
9. The Transportation Department reserves the right to assign vehicles according to need and usage.
10. Drivers must obey all traffic laws at all times. Failure to obey the Law of the Land will disqualify a driver from future use.

A. Observe all road signs and lights carefully.
B. Observe all speed limits carefully.
C. Do not use headphones while driving.
D. Cell phones may not be used except with hands-free accessories.
E. No radar detection devices may be used.