Accounts Payable
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Accounts Payable FAQ
Invoices:
How do I request payment for an invoice?
· All that is need for an invoice to be paid is an appropriate budget code and an approver’s signature. It is recommended that these are placed directly on the invoice. Please do not mark on the remittance stub. All invoices should be forwarded to Accounts Payable after approval.
Who can approve payment for an invoice?
· For all low dollar purchases (below $500) the department head may approve payment. If the transaction is a high dollar purchase ($500 or higher) a Vice President signature is required to approve payment.
Travel Expenses:
Does the college reimburse gas expenses?
· The College reimburses mileage at the rate $.30 per mile. Please use the Travel Expense Report to request reimbursement of mileage.
Where should I purchase plane tickets?
· The preferred method for procuring plane tickets is through Ionosphere Travel. 131 E. Doyle Street, PO Box 913, Toccoa, GA 30577 (706) 886-9471
What form should I use to request a check advance for travel?
· For travel advances of higher than $50 use the Travel Advance Form to request funds for travel. Please take into consideration the Accounts Payable schedule when determining a “Required Date.”
Who may use a Toccoa Falls College Business Credit Card?
· College employees and students carrying a properly approved TFC Credit Cardholder Designated User Agreement may use College credit cards.
Accounts Payable Schedule:
What is the Accounts Payable Schedule?
· Check requests must be received at accounts payable by 12pm on Wednesday for checks to be printed by Friday at 12pm.
How do holidays affect the check request procedure?
· In the case of a short week due to a holiday, all check requests made by Friday of the prior week will take priority.
What if I forgot to request a check on time and need it right away?
· Take a deep breath and proceed by contacting Accounts Payable with your concern. No concessions for failure to attain appropriate approval prior to submission to Accounts Payable will be made. There is no guarantee that the request can be processed in time but Accounts Payable will try to work with you.
Questions or Concerns?
Please contact Accounts Payable at bbeeman@tfc.edu.