Student Employment Hiring Procedures
Procedures for HiringThe hiring process for the 2007-2008 academic year begins April 1, 2007. Students must do three things before they can secure a position on campus.
1.
Students must have an award letter from the Office of Financial Aid. Students must submit a completed FAFSA for the office to produce an award. Students should do this as soon as possible since it takes the federal processing center a number of weeks to process the FAFSA and send the results to the college. Georgia residents that have never received the Georgia Tuition Equalization Grant in the past must also submit the online GTEG application.
2.
Incoming students must submit the non-refundable $200 deposit.
3.
Students can check here for position availability. Incoming students can secure employment in the spring for the fall semester. Supervisors can only hire incoming students that show their financial aid award letter.
4.
Supervisors complete a Work Authorization Form for each student (new or returning). Incoming students can secure employment in the spring for the fall. Students that have not worked for the college before or who have a change in marital status must complete tax forms in the Business Office before they will be given authorization to work. Students may not begin working until the supervisor has received an authorization card from the Office of Human Resources indicating that the student is authorized to do so.
5.
Students must complete employment paperwork prior to working. This applies if this is your first time employed by the college or if there is a gap of more than a year since you worked as a student employee. Bring your completed employment and tax forms, Student Employment Form, Georgia Withholding Form, Federal Withholding Form, and Student Employment Expectation Form, your social security card (required), and two items from the Identification List to the business office. Doing this as soon as you have a tentative job offer will avoid delays in the approval to begin work.
6.
Important things to know once you begin work:
TIME CARDS
* The workweek begins Monday and ends on Sunday
* If you don't have access to a time clock, time must be written in 24 hour decimal form. For example: 2:15 p.m. is written as 14.25.
* Conversion charts should be available at the job site, or you may obtain one in the business office.
* Turn in your timecard each week to your supervisor. Note: In order for a payroll check to be processed, signed cards must be received in the business office no later than Tuesday noon following the third Sunday of the month (except December, which is the first Sunday).
DIRECT DEPOSIT
* If you wish your check to be direct deposited into your checking account a voided check must be attached to the form. After completing the direct deposit forms, the first month you will receive a regular check and a pre-note voucher for the test run that is performed with your bank. The second month, money will be deposited directly into your account.
* Direct Deposit Form
PAYDAY AND CHECK DISTRIBUTION
* Payday is the next to last working day of the month
* Checks will be put in the student's TFC post office box. If a student does not have a P.O. Box, checks may be picked up in the business office.
* Not going to be here on payday and would like your check mailed? Bring a self-addressed stamped envelope (4"X9") to the business office.
GETTING MARRIED?
* Change your tax withholding by completing new forms Georgia Withholding Form and the Federal Withholding Form and submit them to the business office.
CHANGED YOUR NAME?
* Bring your new social security card to the business office to change your name on your paychecks and W-2 forms.
LEAVING TFC?
* Give your new address to the business office so your last check and your W-2 form may be mailed to you.